Ready-to-use form template

Activity Request Approval Workflow Template

Collect and route activity requests through a clear approval process for schools, teams, event planners, and community organizations. The form captures event details, capacity, location, scheduling, support needs, and related files so organizers can evaluate every request consistently.

Requests for more than 10 expected attendees are sent to the manager and organizer for review. Approved requests create a preparation task and then continue to a configurable Google Drive step for related documents. Requests that do not need approval receive an update and continue to the same document step; denied requests receive an update and end.

Customize the attendance threshold, reviewer addresses, task instructions, notification content, and Google Drive configuration for your organization.

Activity Request Approval Workflow Template
More ways to use this template

Turn this template into a working process

AbcSubmit templates can do more than collect submissions. Connect payments, automate approvals, create reports, and publish wherever your audience already is.

Payments

Sell products

Connect payment processors like Stripe or PayPal, accept payments directly inside the form, and adapt totals with discounts, taxes, shipping, or conditional logic.

Workflows

Flux Workflows - a Business Process Management Tool

Add approvals, layered email notifications, and repeatable process steps so the form becomes part of a larger workflow instead of a standalone submission.

Reports

Build reports from form activity

Track submissions and workflow activity with real-time reports so you can see bottlenecks, monitor performance, and know where more resources are needed.

Publish and export

Publish anywhere or export as PDF

Publish the form with embed code or direct links, share it across websites and channels, or export it as an editable PDF for offline and document-based workflows.